Collect
Public upload links that gather files into your drive through a form you design — fields, routing, caps, a PIN, bot protection, and submission review.
Collect turns the drive inside out: instead of sending files to people, you give them a link to send files to you. "Shareable links that let people upload files straight into this event's drive." Perfect for class photos, speaker slides, performer tracks, vendor documents — anything you'd otherwise chase over email.
Find it under the event's Files → Collect tab.
Creating an upload link
Describe what you want
Give the link a title and instructions ("Upload your class photos and one song.") so uploaders know exactly what to send.
Build the form
Add form fields to capture context alongside the files:
- Short text, long text, email, and dropdown (with your options), each optionally required;
- exactly one files field — the upload itself, with allowed types, max files, and a max total size (MB).
Choose where files land
- Drive root or a base folder;
- Folder per field — route uploads into a subfolder named by a dropdown answer (one folder per class, per vendor); only dropdown fields can drive this, so free-text submitters can't mint unbounded folders;
- a subfolder name template — insert an answer by its field name, or the word date for today's date, to name each submission's folder.
Set access and limits
- Max submissions — cap total uploads through the link;
- Open until — an expiry date;
- a PIN (3–64 characters) to gate access;
- bot protection (a captcha) on the public page.
- An optional email on submission so you're pinged when something arrives.
Share the link
Publish it and send the URL. Uploaders see your branded page, fill the form, and drop their files — straight into your drive.
Reviewing submissions
Each link lists its submissions — who uploaded what, with their form answers, routed into the folders you configured. The files are real drive files (searchable, shareable, downloadable like any other), tagged with their submission. You can close a link to pause it and reopen it later, or revoke it permanently — a revoked link can't be un-revoked.
Behaviour and edge cases
- Submissions go live immediately — there's no storage quota, so the caps you set (files, size, submissions) are the guardrails against runaway uploads. Set them deliberately.
- Abandoned opens are reclaimed — someone who opens the link, uses up a submission slot, but never finishes has their slot freed automatically, so a cap of 30 isn't quietly eaten by window-closers.
- Collect is its own permission (
files.collect) — separate from ordinary file access, so you choose who can open the door to outside uploads.